Accounting & Billing
In an effort to keep our prices low, we have established accounting policies to be applied across all software, hardware and services.
General
- Our standard payment methods are Credit Card or Check
- All hardware must be paid before shipment regardless of payment method
- We will provide invoicing upon request but the date of the subscription shall prevail as the due date regardless of invoice date
Purchase Orders
Check In Systems is no longer accepting purchase orders. In the alternative, we offer 30 days credit terms as follows;
Credit Terms
- Maximum Terms 30 days
- No interest or other charges will apply
- May be used for software only
- Must be in good standing from previous invoices
- Date of the subscription plus 30 days shall prevail as the due date
Termination
Subscriber may terminate services at anytime understanding that access to the system will be terminated and all data of the subscriber will be destroyed.
Check In Systems Inc. may terminate this agreement for non-payment whereby access to the system will be terminated and all data of the subscriber will be destroyed.
Regardless of reason or date for termination, the subscriber will not be entitled to refund or credit of any funds paid. If, at the time of termination, time is remaining on the subscription, the subscriber may
reinstate access to the system for the remainder of the subscription.
Refund Policy
Hardware. Check In Systems will refund any or all of the purchase of hardware if the hardware is received, by the customer, damaged or inoperable. Refunds must be requested within 7 days of receiving or no refund will be available. Once the equipment is in use, no refund will be available. Return of items must be in original packaging unless damaged beyond.
Software. Software is non-refundable. Check In Systems provides a 14 day or longer trial of the software to ensure it meets the needs of the customer prior to purchase. Software may be purchased on a monthly or annual subscription.
The annual subscription is discounted for the commitment of one year service. If the software is terminated, no refund will be available regardless of subscription status.
Enhanced Documentation Program
Our software and systems are designed around a low cost, high value business model. The software is a template software and includes standardized
Terms of Service and Business Associate Agreements. If additional agreements, documentation or insurance requirements are needed, you may opt for our Enhanced Documentation Program.
Cost
Our Enhanced Documentation Program includes an annual fee. These costs are needed
to cover additional business costs such as administration, legal fees, tracking, annual review, additional staff and additional insurance.
What's Covered
Risk Assessment questionnaires. Although our policies and procedures are posted, you may require our staff to fill out additional questionnaires
or documentation to meet your companies specific requirements. Under our Enhanced Documentation Program, we will have our staff complete your questionnaires.
Specific BAA. If your company needs a non-standard Business Associate Agreement, we will review the BAA and negotiate a signed contract that replaces
our standard BAA. Only one BAA shall be in effect. A specific clause must be included that states the BAA replaces any and all other BAA agreements.
